8 Invoicing Tools Every Serious Freelancer Should Be Aware Of

You started a freelance business so you could get paid, right ? One of these 8 tools will be useful to you.

Number 1 reason you started freelancing – apart from solving other people’s problems – was to get paid, right ?


I have personally used Wave Apps and then eventually Paypal for all the invoicing in my business but was curious as to what else was out there.

So I did a little bit of research and put together these 8 invoicing tools every serious freelancer should be aware of.

8 Invoicing Tools For Freelancers


Paypal has been around since forever and I love it for how simple it is to use – simply give your associated e-mail to whoever you want to get paid by and they can send you money. If both the payee and you are Paypal users, you can send them an invoice right from Paypal which will be delivered to their e-mail.

It’s free to start a Paypal account.

Paypal also has a Point-of-serve (POS) device that you can attach to your phone or mobile device to take credit/debit card payments directly.


If you’re not too excited about extra fluff and just need a simple invoicing system that gets the work done – InvoiceBus is the way to go.


Their pricing scheme is super generous as well.



One of the nice features of Invoice2go is their Apps2go function. You know how it’s easy to lose receipts ? Well, let’s just say you go to Staples to buy office supplies for your business – something you can write off on your tax return – Apps2go can help you capture and store an image of the receipt so that even if you do lose the paper receipts, you won’t have to guess on your expenses come tax time.


Wave Apps

When I started my freelance business last year, Wave Apps was it for me. I absolutely love and still use Wave Apps because of its’ accounting features.

In the US, as of the 2015 tax year, if you make more than $600 in freelance income (or income that comes to you untaxed), you need to pay government taxes on that money. And of course, in general you need to be able to keep proper track of how much money came into your business and how much money went out. I have found Wave Apps extremely helpful in helping me track my income (freelance and Udemy course sales) and expenses down to the detail.

Apart from invoicing, Wave Apps is also great for doing Payroll – in case you are at that point where you need to pay employees.

Wave Apps is also free to get started with but you can upgrade as needed.


Freshbooks is not just an invoicing tool. You can use it to track your income and expenses (just like Wave Apps), manage projects and time track. It integrates with other programs including G Suite (formerly Google Apps for Work), Shopify and Stripe.

You can try Freshbooks for free for 30 days and then upgrade to one of their paid plans if you’re happy with them.


Here’s their current fee structure. Not bad at all considering all the things you can do with Freshbooks.



Nutcache is another project management software that has invoicing software built into it. For me the appeal of Nutcache is that you can use it for up to 20 users on your teams without paying Nutcache a dime.  Nutcache allows you to accept payments through Paypal and Stripe and keep track of it all as well.




Zoho is another all-in-one system. Unlike Paypal or Wave Apps, Zoho was built primarily as a customer relationship management (CRM) system to help you follow up on and communicate with leads/clients/customers as you build your business. And of course they have a payment system as well.


Apptivo is yet another invoicing/customer service/CRM/expense tracking system that you can look into if you are looking for another all-in-one system. You can use Apptivo for free for up to 3 users.

Wrapping It Up

As you can see there is a lot of overlap in the services each of these 8 companies provide. However with each company, there is a primary focus around which it is built. So that if you are simply looking for a fluff-free easy invocing system, Papyal, InvoiceBus and Invoice2go might be your best options. Whereas if you have to coordinate between team members a tool like Nutcache or Freshbooks might be a better option – while still keeping your invoicing system so you indeed get paid at the end of the day.

Do you use another invoicing service I didn’t mention in this post ? Let me know in the comments.


There's no such thing as a freelancer who works for free, right ? So here are 8 different tools to help you get paid and then some.